ATS Optimized Resume Sample

Here is an ATS optimized resume sample. Below the resume, you'll see an explanation describing why certain formatting choices were made.

Jane Somebody
123 Any Street, Faketown, State, Zip Code
(000) 000-0000
janesomebody@emailprovider.com

PROFILE
Administrative professional with seven years of experience in the nonprofit sector. Able to prioritize and manage conflicting demands. Exceptional technical skills including proficiency with Word, Excel, PowerPoint and Prezi; type 80 words per minute.

SUMMARY

  • Proven ability to meet strict deadlines, ensure accuracy of work and manage conflicting demands effectively
  • Thorough knowledge of and ability to research community resources developed over 7 years working at local, non-profit community organizations
  • Able to resolve common computer hardware issues for staff and clients in resource center
  • Exhibit a professional and welcoming demeanor to clients and co-workers; earned reputation as a resourceful problem solver with high degree of integrity
  • Bilingual in English and Spanish

WORK EXPERIENCE
ABC Organization Incorporated
City, State
Administrative Assistant
2012 - present

  • Provide administrative support to two workshop facilitators; assist additional team of counselors as required
  • Prepare correspondence and training materials for facilitators
  • Contact clients by telephone on a weekly basis to ensure participation in workshops, and promote agency programs; telephone contact improves workshop attendance by 20%
  • Accurately manage client data for up to 1000 clients per year using Excel and complete monthly, quarterly and annual reports for counselors, executive director and funding partners
  • Developed new database system to efficiently compile and analyze large volume and variety of client data; new system significantly reduced time required to complete monthly, quarterly and annual reports
  • Liaise with community partners to determine additional resources for clients and colleagues and to promote agency programs

XYZ Organization LLC
City, State
Administrative Assistant
2008 - 2012

  • Provided administrative support for team of six counselors, each managing a case load of 100+ clients per year
  • Prepared confidential correspondence and scheduled meetings for counselors
  • Independently researched and developed teaching resources and community resource packages for counselors and clients
  • Provide reception assistance and administrative support for executive director

Another Organization LLC
City, State
Receptionist
2007 - 2008

  • Provided professional, friendly telephone and in person assistance for clients; answered approximately 50 incoming calls per day on a multi-line system and greeted and assisted up to 30 clients per day in a resource center environment
  • Received and distributed incoming mail; responded to mail and email inquiries
  • Ensured office equipment was in working order and rectified common computer hardware problems for clients and colleagues
  • Prepared confidential correspondence for colleagues
  • Scheduled appointments for staff of seven counselors and organized monthly team meetings and charity events
  • Maintained office supply inventory; tracked and ordered supplies monthly
EDUCATION
Business Administratin Diploma
ABC College
City, State
2007

VOLUNTEER
Anytown Community Organization
City, State
Secretary-Treasurer
2013 - present

  • Manage all website updates, and write and distribute meeting minutes and newsletters to staff and volunteers
  • Receive donations, issue receipts for cash received, maintain payment records
  • Manage budgets, accounts and financial statements and present financial data to the management committee
  • Prepare Treasurer's Report for annual general meeting and advise management committee on funding requirements for future projects

Analysis of the ATS Optimized Resume Sample:

Contact Information

Each piece of the contact information is on a single line and left justified. This format certainly doesn't look as attractive as a traditional resume written for human eyes, but it is simple and not likely to cause problems with the ATS.

There is no unexpected information in this section. If this job seeker was applying to a job that was far from her home, she might consider omitting her mailing address to avoid being screened out based on location.

Profile

First, notice that this heading (and all of the other headings) is typed in all capitals and bolded with a line break separating out each section. All of these cues help the ATS to understand we have reached a new section. Also, notice that all of the section headings are standard, and straightforward. It is important to avoid non-standard section heading on resumes written for ATS screening.

The profile lists the exact job title the job seeker is applying to, and it includes some relevant keywords. This job seeker would have researched keywords before writing this resume to ensure she was able to weave in plenty of relevant words and phrases that will likely be used to score resumes submitted for this job

Summary

The summary is written in bulleted point form, which makes it more readable for an ATS. This particular summary is fairly short, but it would be fine to include several more points in the list if adding those points helped show this person's full range of skills and experience and allowed her to add more relevant keywords to the resume.

Work Experience

The work experience is straightforward, and in reverse chronological order. Notice the way the employment information is organized. It is important to write your dates of employment after the company name and after your job title, otherwise the ATS may misinterpret the information. Also, notice the words "incorporated" and "LLC" are included after the company name. It is wise to use the full, formal company name on an ATS optimized resume because those "company words" help the software to understand that is the company name.

Education

Again, the organization of this section is important. Ensure the dates come last when you set up your education information. The job seeker has not included any detailed information about her education. If adding some information about her course work allowed her to add more relevant skills, she could included that information in bulleted point form.

Volunteer

The recommendations for this section are the same as the previous two sections, ensure the dates are last, and look for opportunities to include relevant keywords in the description of your volunteer work. Please note that it is optional to include a section describing your volunteer work. Only add this information if it shows skills and experience that is relevant to the job you are seeking.

More articles from the ATS series:

What is an ATS Optimized Resume and Do You Really Need One?
Get the basics on applicant tracking systems. Understand what they are and which employers typically use them in their hiring procedures.

Applicant Tracking Systems and Human Readers
Why you need to use ATS formatting when the employer requires it, even though an ATS optimized resume is less reader-friendly to humans.

Resume Formatting for Applicant Tracking Systems
There are some very specific requirements for formatting your resume when it will be reviewed by an ATS. Here's how to format an ATS optimized resume.

Demystifying Resume Keywords and Phrases
Understand exactly how an ATS uses keywords to score resumes so you can write your own effective, keyword-rich content.

Researching Resume Keywords
How to research keywords so you have an excellent idea of what words and phrases will likely be used to score your resume.

Saving an Applicant Tracking System Optimized Resume
Here's how to save your ATS optimized resume to ensure it does not contain any special characters that could cause problems and it is saved in the format the employer requires.

In-Depth Resume Writing Help

My book, The Resume Writing Guide will give you step-by-step instructions for writing an effective resume optimized for human reviewers or ATS software.

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