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Feature Article

How to Email Your Resume

If, on the other hand, you're sending an unsolicited resume via email, that is, the employer is not expecting an email, you should not send your resume as an attachment. Because attachments can carry computer viruses, employers simply don't trust emails with attachments from unexpected or unknown sources. Some companies even have policies against opening this type of email. If you send your resume as an attachment to an employer who is not expecting your resume, it will not be read.

In order to send an unsolicited resume via email, it's best to simply paste your text resume directly into the body of the email. It may be far less attractive than your formatted resume, but at least it has a chance of getting read.

Sending Your Resume as an Attachment

Do be aware that even if the employer has requested a formatted resume emailed as an attachment, there still may be compatibility issues. All it takes is an employer working from a different version of MS Word (or other word processing software) than the one you've used to create the document, and suddenly your formatting can be altered. Ask the employer which format he or she prefers (.doc, .pdf etc.) and offer to include the text version of your resume in the body of the email in case any formatting issues do occur.

If you are emailing a resume as an attachment as requested by an employer, be sure to name your file in a way that is efficient for the employer. You may simply call your resume file "resume" when you save it to your own home computer. That's fine for your own personal use; you probably don't have resumes belonging to several other people saved on your computer. Remember though, the employer may be receiving several resumes, so a file saved as "resume" is not helpful and causes extra work for the employer.

When you save your document, give it a name that is helpful to the employer, such as lastname-firstname-resume.doc. It may seem like a small detail, but it is these kinds of small details that show employers that you are considering their needs and will do the same on the job. Sometimes that's all it takes to put you ahead of the competition.